How to transfer ownership of a Google Drive folder or file

Many of us use the Google ecosystem for various tasks, becoming a fundamental tool in our daily lives. Added to the direct integration between applications such as email, Google Docs, and more. Hence, we will surely find ourselves in situations where it is necessary to grant permissions in documents. Therefore, we will explore how Successfully transfer ownership of a folder or file in Google Drive.

It is clear that it is a simple process once you have it memorized, but at first it is not intuitive at all. Especially, when you urgently need to transfer ownership to another user. For this reason, we will address the necessary steps to carry out this process efficiently and the points to consider to avoid any type of complications.

Why it is essential to transfer ownership of files in Google Drive

Although it may seem like a simple task, Transferring ownership of a file in Google Drive is important by managing documents and facilitating collaboration between teams. This way we ensure that any member or designated person has constant access to the files. Which ensures an efficient workflow, contributing and easily accessing information.

Nowadays, it is also common to have multiple accounts, whether for security or efficiency reasons. But the problem arises when you need to switch from one to the other to access a specific document. A situation that would be easily resolved by transferring ownership of the Google Drive folder or file in question.

Steps to transfer ownership of a folder or files in Google Drive

As we already mentioned, once you know the process, transfer ownership of a file or folder in Google Drive It's really simple. To do this, it is necessary to share the document with the person to whom we wish to transfer the property. So, select the file or folder, right click and choose the “Share” option. A field called “Add people and groups” will open, where we will enter the recipient's email.

Once this is done, all that remains is to transfer the property to your Google Drive account. To do so, we select the file or folder again, right click and click on the “Share” option. However, this time you have to display the list of options located to the right of the user. Within this, select “Transfer ownership”. A confirmation window will open, simply click on “Send invitation” and the process will be finished.

Bulk File Ownership Transfer

This process is valid for both individual files and groups of files. But when selecting an entire folder, The documents inside will maintain the original ownership. Therefore, if we are looking to transfer property en masse, it is necessary to opt for a different approach. In this case, go to our Google Takeout account to export all the documents.

Once here, we will select the “Google Drive” option. Likewise, configure the export options according to our preferences, making sure to check the box that indicates “Transfer ownership”. By doing this, ownership of all files will be transferred to the new designated user, without having to do it one by one or by groups of documents.

Points to keep in mind for a successful transfer

Although it is a relatively simple process, there are some points to consider to avoid possible problems. Mainly, maintain communication with the person involved. Since the participation of both parties is necessary to properly transfer ownership of Google Drive. Basically, reviewing and accepting the permissions that appear on your profile.

Likewise, it is advisable to keep a backup of the files. This is for cases where documents and even entire folders are accidentally lost during transfer. Hence, it is necessary to follow up once the process is completed, to ensure that everything turned out correctly and the new owner has appropriate access.

Besides, It is crucial to update any links linked to files or folders transferred. This is in order to reflect the change in permissions and ensure proper transfer of ownership of the Google Drive file. This is how we guarantee that they remain functional and that users can access them correctly once the entire process is finished.